A lot of organizations are rapidly transitioning towards implementing cloud ERP in their organization. The platform streamlines your process and automates redundant and boring tasks.

A founder would have complete knowledge about the leftover budget from the previous financial year. Spending the remaining funds efficiently is a challenging task for many organizations. Usually, they invest it in ridiculous things that promise short term benefits rather than focusing on the big picture. Implementing the cloud ERP in your organization will help you recognize the shortcomings before it becomes a deal-breaker.

But is your organization ready for it?

Implementing ERP in your organization is a serious affair because there are umpteen issues that need to be handled before doing it. You need to make some changes if you plan on going ahead with it.

Let us discuss 3 must-know things required for a successful implementation of cloud ERP:

1.     Organize Your ERP Implementation Process

You would go through hundreds of reviews, check the number of downloads and many things just to install an app on your phone. Therefore, you need to do some groundwork before implementing cloud ERP in your organization. Understand the business requirements, research the potential vendors, and list out internal, as well as external resources required to successfully implement it in your organization.

The quintessential factor in ERP implementation is migrating your data from legacy/old systems to ERP. Data is the heart of every business, so the transfer of data must be a completely secure process. Once the data is accurately transferred, the next steps are a walk in the park.

An ideal cloud ERP software will help you and your employees to interact with data as you desire.

2.     Mapping and Analysis of The Process

As we said earlier, you need to have a precise idea about business requirements. Therefore, you need to map out various business processes involved, workflows involved, identify the common points across various business units and find the weak zones of your organization. This will help you to comprehend the solutions offered by the ERP solution to address the flaws. Likewise, you can also identify the primary factor for its implementation in your organization.

Everyone wishes to provide the best service for their customers by efficiently adhering to all their demands. Although wishful thinking can help you to get control over the way your company functions, the reality is far more different. The service you provide is only as good as the technology stack available in your organization. Don't let limitations of ERP software come in your way of providing the best service to your customers. Implement such software that can automate most of the tasks and help you gain an edge over the competitors.

Although we love customization, we are cursed with the extraordinary ability to abuse it. Being over-dependent on a wide range of customization offered by an ERP solution will end up being a headache for your development team. Moreover, it will further complicate things for them during the downtime of the ERP software. Therefore, it is necessary to identify how it can be incorporated into your organization without overusing the customization ability and adjust to your processes without much fuss.

3.     Change Management Strategy for ERP Implementation

According to Wikipedia, Change Management is a collective term for all approaches to prepare, support, and help individuals, teams, and organizations in making organizational change. The transition from old technology to new is difficult and it might take a toll on your employees, hence you need to support them in every way you can.

Change Management strategy will help you answer these questions for your employees and ensure them that the ERP implementation is necessary for the progress of the organization.

1. Can ERP incorporate your existing software?
2. Does it change the way of handling financial regulatory compliance?
3. Can you perform internal audits with ERP, if yes how to do it?
4. Can all the tasks be completely automated?
5. Does it take care of currency conversions, tax regulations and calculations or it needs a manual approach?

Conclusion

It is a good thing that you are thinking of switching from legacy or old systems to ERP software but the transition is not easy for all your employees. Before switching, you must ensure that it is a perfect fit for your organization’s needs and the employees and shareholders are on the board for this change. The best cloud ERP software is the one where all your organizational requirements are met and it does not put a dent in your wallet.